Does inventory update as things sell?

Yes. A sale at the register moves stock, and the movement posts to the same ledger as the money, so cost of goods and margin are derived from what actually happened rather than from a periodic guess.

What about items with no barcode?

Aced mints an in-store Code 128 number and prints cut-out labels for them. A deli sandwich, a house blend or a pro-shop special then scans at the register like any packaged good.

Can I raise purchase orders?

Yes — purchase orders and receiving are part of the same module, so what was ordered, what arrived and what it cost stay attached to the item rather than living in an email thread.

Do items need photographs?

They benefit from them, and every item can carry either a photo you take or a piece of built-in art, so the register and the online menu look finished on day one instead of showing grey squares.

Inventory & purchasing

What is on the shelf, what it cost, what it made

The pro shop and the grill run on the same catalogue as the register, so stock moves when something sells and margin is a fact rather than a monthly reconstruction.

Book a 20-minute walkthrough Inventory docs

The inventory board listing stocked products with on-hand counts, reorder points, cost and retail price. — On hand, reorder point, cost and margin — from the movements, not a month-end guess.

The pieces

From purchase order to margin

Catalogue: Items with categories, option groups, kitchen notes and either a photo or built-in art, shared by the register and the online menu.
Purchasing: Purchase orders and receiving, so ordered, arrived and cost stay attached to the item rather than to an inbox.
Counts: Stock counts that reconcile against recorded movement instead of overwriting it silently.
Barcodes: Scan packaged goods; mint in-store Code 128 labels for items that arrive without a barcode.
Cost & margin: Cost of goods derived from receiving, so margin by item and category is a report rather than an estimate.
One ledger: Stock movement and the money post together, which is why inventory and the P&L do not drift apart.

Built for a shop that is also a kitchen

Option groups with per-choice photos
Kitchen notes that follow the line to the display and the ticket
Categories and departments for reporting
Bulk import of an existing item list
Item art library for items with no photograph
Per-course catalogues inside one organization

What this is not

This is pro-shop and grill inventory, not a warehouse management system. There is no multi-warehouse allocation, no serialised asset tracking and no supplier EDI. If your operation needs those, say so early rather than discovering it during implementation.

The shop

Stock that agrees with the shelf

Receiving, counts, cost and margin sit on the same items the register sells, so a physical count corrects the books instead of starting an argument with them.

Inventory questions

Does inventory update as things sell?: Yes. A sale at the register moves stock, and the movement posts to the same ledger as the money, so cost of goods and margin are derived from what actually happened rather than from a periodic guess.
What about items with no barcode?: Aced mints an in-store Code 128 number and prints cut-out labels for them. A deli sandwich, a house blend or a pro-shop special then scans at the register like any packaged good.
Can I raise purchase orders?: Yes — purchase orders and receiving are part of the same module, so what was ordered, what arrived and what it cost stay attached to the item rather than living in an email thread.
Do items need photographs?: They benefit from them, and every item can carry either a photo you take or a piece of built-in art, so the register and the online menu look finished on day one instead of showing grey squares.

Bring your item list

Most of the work in a migration is the catalogue. Send yours and we will tell you what imports cleanly and what needs a decision.

Book a walkthrough How data moves across