Inventory & purchasing
Par levels, counts, suppliers, purchase orders — receiving updates stock and costs.
Stock on hand
Inventory tracks on-hand per item with par levels (reorder points): drop below par and the item flags Low, hit zero and it flags Out. Weekly counts reconcile the shelf to the system with an auditable adjustment for every variance, and the whole list exports to CSV.
Suppliers & purchase orders
Inventory → Purchasing is where restocking lives:
- Suppliers — the people you buy from, with contact info and notes (rep name, account #, minimums).
- Purchase orders — pick a supplier, add items (the search shows on-hand and flags low stock), set costs, send it. Drafts are editable; a sent order is locked and waits for the delivery.
- Draft a reorder — when items are low, one tap builds the whole order: every low/out item, its suggested quantity, at its current cost. Adjust and send.
Receiving — the part that pays off
When the delivery arrives, open the order and tap Receive. Enter what actually showed up (short shipments are fine — the rest stays open and the order shows *Partly received*):
- stock goes up at the receiving location,
- each item's average cost re-weights from what you actually paid — which is what the margins report uses for profit,
- an append-only stock-movement line records who received what, when, from which PO.
Tip: set a par level and reorder quantity on your regulars in Inventory — that's what powers the low-stock banner and the one-tap reorder.